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Federation of the European Union Fire Officer Associations

CONSTITUTION | INTERPRETATION | ANNEX 1 | ANNEX 2 | ANNEX 3 | ANNEX 4 | ANNEX 5 |ASSOCIATE MEMBERS | OBSERVERS
FEU ORGANISATIONAL STRUCTURE


ANNEX 4



FEU Standing Orders

Standing Orders mean the rules that govern the running of General Council meetings. Throughout the Standing Orders, unless the contrary intention is shown, the masculine gender shall be deemed to include the feminine and words in the singular shall include the plural and vice versa.
General Council means the representatives (maximum 3) of the member countries, meeting to direct the business of the Federation in accordance with the constitution. The General Council shall meet at least once a year, in accordance with the Constitution. General Council meetings shall not be open to the public. However, any member, if supported by a simple majority, may introduce a guest only for non-internal issues. Notice of Motion is a written announcement of an intention to present a motion at a subsequent sitting. A Notice of Motion must be submitted to the Secretary six weeks in advance of the date fixed for a meeting and, unless it is withdrawn, must be put before that meeting. The Secretary will communicate Notice of Meetings (normally by email) to delegates from each Member country at least four weeks in advance. The Agenda and any �Notice of Motion� will accompany notice of the Meetings. Chairman of the General Council means (in order) the nominee of the host nation, or the President, or (in his absence) the Secretary deputising for the President, or a delegate selected by a simple majority.
The Chairman of the meeting may alter the Agenda and accept further Notices of Motion, if approved by simple majority. Simple majority means more than 50% of the Members present at a meeting. In the event of a vote being tied, the vote is deemed NOT to have been carried. Quorum means the minimum number of members required to be present for valid transaction of business. The Quorum shall be half the number of full Members (excluding Associated Members) plus one. A meeting cannot commence (and must be suspended or adjourned) if attendance falls below the quorum. The Secretary shall keep minutes of each meeting, and shall circulate them to all attending delegates, at least four weeks in advance of the next meeting.

Voting
Voting will normally be by a show of hands, each Member present having one vote. Any Member may request a secret ballot. In advance of any vote, the General Council shall decide (by simple majority), if it is a �mater of policy� (as per the constitution) � in which a 2/3rd majority is required to carry it, or some other matter � in which case a simple majority is required to carry it.

Election of Officers;
Notice of the election of Officers must be given at the meeting prior to the election. The election shall be the last item on the Agenda for the relevant meeting. Nominations for the election of officers shall be submitted to the Secretary at least 4 weeks in advance of the relevant meeting. Members present (excluding Associated Members) shall have one vote per member. A candidate is elected by simple majority. In the event of more than two candidates for any office, successive votes shall be taken, eliminating one candidate per vote, until there is only one candidate remaining. In the event of a tie in the final vote, the vote shall be repeated. In the event of a further tie, the election will be decided by the toss of a coin by the Chairman. Successful candidates shall take up office immediately after the conclusion of the meeting. Any or all of the Standing Orders may be altered, if 2/3rd of the members present approve such a Notice of Motion from a Member. In the event of disorderly conduct by a delegate, any other delegate may move that he should leave the room. To be carried, such a motion requires the support of a simple majority.



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